What is the purpose of "Releasing" in the filing process?

The purpose of "Releasing" in the filing process refers specifically to marking a form or document to indicate that it is ready to be filed. This step involves categorizing and designating forms for their appropriate place in the filing system, ensuring that they are easily retrievable later. By using a designated mark, the staff can quickly identify which documents have been processed and are prepared for inclusion in the filing system. This systematic approach to document organization is crucial in maintaining an efficient workflow and ensuring that documents can be located promptly when needed.

Other choices relate to different aspects of document management. Storing documents securely pertains to the safeguarding of files, which is important but distinct from the marking process. Sorting documents according to importance involves prioritizing documents, which helps in managing workflow but does not directly involve the process of releasing. Combining documents for easier access focuses on streamlining access but does not capture the specific act of marking a document for filing. Thus, the definition of releasing is closely tied to indicating that a document is ready for its designated place in the filing system.